Information Technology Office Manager

We are an acute care medical center part of a large academic health system looking for an Office Manager for our Information Technology (IT) department. As the Office Manager of our IT department you will be a self-starter leading initiatives to optimize processes, driving innovation, and upholding the highest standards of care and customer service for the hospital’s technology functions.  As the Office Manager you will be a proactive, highly organized professional with a friendly demeanor and exceptional multitasking skills as well as having a solid background in administrative duties, office management, expense processing and basic Human Resources functions, coupled with a strong commitment to creating a positive and efficient workplace.

Position: Information Technology Office Manager
Location: White Plains, NY
Hours: Mon-Fri – 9 am – 5 pm
Salary: $70,000.00 – $103,000 (Based on experience)

Responsibilities:

Manages the daily operations of the IT Department including financial expense forecasting and management, procurement, time and attendance, and invoice preparations/processing.
Interacts with department managers, administration and staff across Hospital to provide operational support for all technology functions. Addresses concerns, resolves problems and/or escalates to appropriate IT Leader.  Must be resourceful and persistent and be able to troubleshoot problems, following through to resolution.
Manages IT procurement functions including contracting, purchase orders and Invoice processing ensuring all Invoices processed in a timely manner and track expenses to committed budget.
Organizes IT contracts, support and maintenance agreements as required for the IT department while overseeing the physical office space of IT to ensure offices are kept clean, repaired, secure and in good working order. 
Reports department operations status and progress to management team weekly, working to improve office operations and automate procedures. Assists in the onboarding and orientation of new hires including development of staff orientation knowledge.
Responsible for coordination and scheduling of complex meetings for IT leaders, including IT conference room schedules, as well as facilitating IT departmental events and meetings.

Requirements:

Bachelor’s Degree or equivalent combination of education and/or experience required.
Minimum 5 years office operating experience in a fast-paced environment, startup or consulting background preferred.
Strong analytical and problem-solving abilities.
Ability to effectively use Microsoft O365 tools to streamline IT Office Management functions and experience with project management and analytics tools (e.g., Monday, Looker, Asana, PowerBI).
Effective communicator able to work cross-functionally with different levels of the organization.
Adaptable and resilient, skilled in navigating ambiguity and leading change.