Office Manager/Leasing Admin

We are looking for a professional to join a dynamic and expanding real estate investment firm with successful growth and a promising future. The firms commitment to excellence and innovation has been the driving force behind their growth.

About the firm:

Supportive Environment: Work in a collaborative and supportive team environment.
Impact: Make a meaningful impact by ensuring smooth operations and excellent tenant relations.
Benefits: Offers full reimbursement for employee-paid health insurance + 401k Match

Title: Office Administrator
Potential Compensation: $55,000-65,000
Location: West Palm Beach, Fl (on-site)

As an Office Administrator, you will play a crucial role in providing exceptional administrative and asset management services. You will be responsible for maintaining a productive and efficient office environment, ensuring smooth operations, and supporting our team in various capacities.
Responsibilities:

Answers phone calls and requests from tenants. Coordinates with Property Manager issues, performance of work and dispatch of vendors.
Monitors the billable tracking for maintenance requests and ensures signed forms are received and billed back accordingly. Advise tenants about upcoming events such as building improvements.
Monitors renewal dates for service contracts; assists in the preparation of service contracts and verifies insurance is in place.
For repair and maintenance work + prepares contract/Purchase Order and follows up to be sure it is signed by both the vendor and company.
Monthly , identifies all past due tenants from Yardi, contacts and documents the results for upper management
Keeping track of office supplies, ordering new materials and IT hardware, and stocking supply stations
Handling email, faxes, and messages, and preparing letters, memos, forms, and reports
Coordinating meeting-room calendars and scheduling appointments
Keeping the office clean, stocked, and organized, especially the kitchen, conference rooms, and storage closets
Providing ad hoc support to staff members and portfolio managers,, including organizing team events, circulating financial/legal statements, and reports
Planning tasks and ensuring they are allocated and fulfilled appropriately
Monitors renewal dates for service contracts; assists the asset managers in the preparation of service contracts and verifies insurance is in place.
For repair and maintenance work, prepares contract/Purchase Order and follows up to be sure it is signed by both the vendor and company.
Monthly, identifies all past due payments, contacts and documents the results for upper management

Requirements:

• Bachelor’s degree in Business or related field
• 3+ years of experience in a similar role
• Experience with Excel and real estate PM software
• Experience with tenant leasing

Desirable Traits:

• Exceptional attention to detail to ensure accuracy in all tasks
• A positive attitude and high energy level to keep up with a fast-paced environment.
• Excellent and thoughtful verbal and written communication skills